Manual Web Site Manual

On The Job Training

The on the job training section allows a user to create and record a instances of training of employees on company tasks. For each task R & T Electric Pro will track the last training date, the last performance and the total time spent on training on the given task.

R & T Electric Pro allows a your companies staff to setup a company tasks, these tasks are the tasks employees complete on a regular basis. The On the Job Training section allows for training on these tasks and to keep a record of employees progress.

Once a On The Job Training Detail is submitted:

  1. An email can be sent to the person in charge of the employee on the job training. (For more information about email alerts check the email alerts section of the manual)
  2. On The Job Training records are updated for employee.
  3. Safety Net Statistics are updated for number of on the job training sessions completed for companies, and employees.

Configuring for Hazard Assessments company task list

R & T Electric Pro allows companies create lists of tasks and the related hazards and plans for elimination, which are added automatically to hazard assessments when they are created.

Management, Office Staff and Safety Officers can edit how company task lists in the Hazard Assessment Tasks section when they edit the hazard assessment tasks. For more information about configuring your task list in this web site manual click here to view the Hazard Assessment Tasks section.

Table of Contents
#Section Name#Section Name#Section Name
1Add On The Job Training 2Look Up Open On The Job Training 3Edit On The Job Training Detail
4Add Trainee Employee Signature 5Add Trainee Employee Signature 6Submit On The Job Training
7View Closed On The Job Training 8Update On The Job Training

1.Add On The Job Training
Steps
  1. From the Main Menu screen, tap the On Company button.
  2. Then tap on the On The Job Training button.
  3. This opens the Add On The Job Training entry screen.
  4. Training Date: The training date field allow field staff to choose the date the on the job training occurred.
    1. Tap the Training Date field to open the Choose Date screen.
    2. Scroll the date wheel on the far left of the screen until the desired date is highlighted.
    3. Return to the Add On The Job Training screen by either tapping Save in the top right corner to select the highlighted date or tapping Cancel in the top left corner to leave the Date: field unchanged.
  5. Tap the Task field to open the Choose Task screen.

    6. Tasks are listed in descending order task name.

    Note: Company Tasks by nature will be updated and added to the list all the time, so it may be necessary to update the list click here.

    1. Scroll the list of task names until the desired task name is displayed on the screen.
    2. Tap the desired task to select it or tap Back in the top left corner to leave the Task field unchanged and return to the Add On The Job Training screen.
    3. Return to the Add On The Job Training screen by either tapping the appropriate task or tapping Cancel in the top left corner to leave the Task field unchanged.
  6. Tap the Trainee field to open the Choose Employee screen.

    7. Employee are listed in descending order employee names. The Trainee is the employee receiving the training

    1. Scroll the list of employee names until the desired employee name is displayed on the screen.
    2. Tap the desired employee to select it or tap Back in the top left corner to leave the Employee field unchanged and return to the Add On The Job Training screen.
    3. Return to the Add On The Job Training screen by either tapping the appropriate employee or tapping Cancel in the top left corner to leave the Trainee field unchanged.
  7. Tap the Trainer field to open the Choose Employee screen.

    8. Employee are listed in descending order employee names. The Trainer is the employee performing the training

    1. Scroll the list of employee names until the desired employee name is displayed on the screen.
    2. Tap the desired employee to select it or tap Back in the top left corner to leave the Employee field unchanged and return to the Add On The Job Training screen.
    3. Return to the Add On The Job Training screen by either tapping the appropriate employee or tapping Cancel in the top left corner to leave the Trainee field unchanged.
  8. Tap the Proficiency field to open the Choose Proficiency screen.

    9. Proficiencies are listed in descending order proficiency names.

    1. Scroll the list of proficiencies until the desired proficiency name is displayed on the screen.
    2. Tap the desired proficiency to select it or tap Back in the top left corner to leave the Proficiency field unchanged and return to the Add On The Job Training screen.
    3. Return to the Add On The Job Training screen by either tapping the appropriate proficiency or tapping Cancel in the top left corner to leave the Proficiency field unchanged.
  9. Time Spent on Training (Mins): The time spent on training field allows field staff to enter a time spent on training. The value must be a numeric value.
  10. Training Notes: The training notes field allows field staff to enter a description of what was involved in the training. The Character limit of the field is 500.
  11. Comments about trainee Proficiency: The comments about trainee proficiency field allows field staff to enter a description of the trainees proficiency at the task. The Character limit of the field is 500.
  12. Tap the + icon in the top right corner to add the On The Job Training.
    • A pop-up message that reads On The Job Training Added indicates that the On The Job Training Detail is ready to editted and save signatures recorded.
Step 1
Step 2
Step 3
Step 4
Step 5
Steps 6-9

2.Look Up Open On The Job Training

Once in the On The Job Training section

Steps
  1. Tap the second tab on the menu, the On The Job Training view.

    2. To Search On The Job Trainings: Pull down on the list view, the search is defaulted to search by date enter the date in following format YYYY-MM-DD. The other options for the On The Job Training search are by task and employee last name. Enter your search criteria and click the Search button.

  2. Scroll the list of On The Job Training Details until the desired On The Job Training Detail is displayed on the screen. Listing the trainee name blue text and training date in red text, the task in red text.
  3. Tap on the On The Job Training Detail you would like to view. This loads the on the job training detail edit screen.
Steps 1-3

3.Edit On The Job Training Detail

Once on the Personal Protective Equipment Inspection you would like to Edit, on the details tab.

Steps
  1. Training Date: The training date field allow field staff to choose the date the on the job training occurred.
    1. Tap the Training Date field to open the Choose Date screen.
    2. Scroll the date wheel on the far left of the screen until the desired date is highlighted.
    3. Return to the Edit On The Job Training screen by either tapping Save in the top right corner to select the highlighted date or tapping Cancel in the top left corner to leave the Date: field unchanged.
  2. Tap the Trainer field to open the Choose Employee screen.

    3. Employee are listed in descending order employee names. The Trainer is the employee performing the training

    1. Scroll the list of employee names until the desired employee name is displayed on the screen.
    2. Tap the desired employee to select it or tap Back in the top left corner to leave the Employee field unchanged and return to the Edit On The Job Training screen.
    3. Return to the Edit On The Job Training screen by either tapping the appropriate employee or tapping Cancel in the top left corner to leave the Trainee field unchanged.
  3. Tap the Proficiency field to open the Choose Proficiency screen.

    4. Proficiencies are listed in descending order proficiency names.

    1. Scroll the list of proficiencies until the desired proficiency name is displayed on the screen.
    2. Tap the desired proficiency to select it or tap Back in the top left corner to leave the Proficiency field unchanged and return to the Edit On The Job Training screen.
    3. Return to the Edit On The Job Training screen by either tapping the appropriate proficiency or tapping Cancel in the top left corner to leave the Proficiency field unchanged.
  4. Time Spent on Training (Mins): The time spent on training field allows field staff to enter a time spent on training. The value must be a numeric value.
  5. Training Notes: The training notes field allows field staff to enter a description of what was involved in the training. The Character limit of the field is 500.
  6. Comments about trainee Proficiency: The comments about trainee proficiency field allows field staff to enter a description of the trainees proficiency at the task. The Character limit of the field is 500.
  7. Tap Save in the top right corner to save any changes to the Personal Protective Equipment Inspection Details.
    • A pop-up message that reads On The Job Training Details have been Saved indicates that the personal protective equipment inspection details have been saved.
Step 1
Step 2
Step 3
Steps 4-7

4.Add Trainee Employee Signature

The employee who had the training the On the Job Training must provide an electronic signature to indicate that they took part in the on the job training.

Once on the On the Job Training you would like to Edit

Steps
  1. Tap the trainee signature button.
  2. Sign in the white space beneath the Save New Signature Here label.
  3. Tap Save in the top right corner of the screen to update the Saved Signature field.

    4. The saved signature will appear below the signature entry screen.
Step 1
Steps 2-4

5.Add Trainer Employee Signature

The employee who conducts the On the Job Training must provide an electronic signature to indicate that they took part in the on the job training.

Once on the On the Job Training you would like to Edit

Steps
  1. Tap the trainer signature button.
  2. Sign in the white space beneath the Save New Signature Here label.
  3. Tap Save in the top right corner of the screen to update the Saved Signature field.

    4. The saved signature will appear below the signature entry screen.
Step 1
Steps 2-4

6.Submit On The Job Training

Once in the On The Job Training section

Steps
  1. Tap the second tab, the On The Job Training view.
    1. Tap the Submit button.
Steps 1-2

7.Delete On The Job Training

Once in the On The Job Training section

Steps
  1. Tap the second tab, the On The Job Training view.

    2. To Search On The Job Training Details: Pull down on the list view, the search is defaulted to search by date enter the date in following format YYYY-MM-DD. The other option for the On The Job Training Detail search by task. Enter your search criteria and click the Search button.

  2. Scroll the list of On The Job Training details until the desired On The Job Training detail is displayed on the screen. Listing the employee name in blue text and training date in red text, the task name in black text.
  3. Swipe from the right edge to the left to bring up the delete button for the on the job training detail.
  4. Tap the Delete button. The on the job training detail will be deleted.
Steps 1-3
Step 4

8.View Closed On The Job Training

After On The Job Training details have been closed out, they will be available to look at through the History view on the iPhone Application.

Once on the On The Job Training section

Steps
  1. Tap the third tab on the menu, the History tab of the main menu view.
  2. Scroll the list of Company employees until the desired Employee is displayed on the screen. Listing the employee name in blue text.
  3. Tap on the desired employee.

    4. To Search On The Job Training Details: Pull down on the list view, the search is defaulted to search by date enter the date in following format YYYY-MM-DD. The other option for the On The Job Training Detail search by task. Enter your search criteria and click the Search button.

  4. Scroll the list of Employees On The Job Training until the desired On The Job Training Task is displayed on the screen. Listing the task name in black text,last performance in blue text and last training date in red text.
  5. Tap on the desired on the job training record.
  6. Scroll the list of On The Job Training Details until the desired On The Job Training Task is displayed on the screen. Listing the task name in black text,performance in blue text and training date in red text.
  7. Tap on the desired on the job training detail.
  8. This loads the on the job training details information, which loads with the task training date, performance, the employee whom completed training, the employee whom trained and training notes.
Steps 1-3
Steps 4-5
Steps 6-7
Steps 8

13.Update On The Job Training

As other field staff and employee's perform on the job training the records of on the job training detail for field staff to use will grow. Also as field staff perform on the job training details with other staff there will be a need for field staff to update their IPhone application.

Steps
  1. From the Menu screen, tap the Updates button.
  2. Scroll the list of sections until you find the On The Job Training button.
  3. Tap on the On The Job Training button.
Step 1
Steps 2-3