Emergency Response Plans

The emergency response plan section allows administration to help clients to create emergency response plan for job sites. Emergency Response Plan can be created from scratch for any job site or based on a a existing Emergency Response Plan. RTPro will record when timecard entries are created and edited for field staff if a valid emergency response plan existed for the job site based on the companies policy on how often emergency response plans must be conducted.

Since each job site is different, RTPro allows a field staff to setup a specific emergency response plans for each job site. Each Emergency Response Plan for a job site is set up with a number of sections; basic information about type of work occurring on site, location information, and possible emergency on the job site.

Once a emergency response plan has been created, emergency response plans need to tested with the field staff. Emergency Response Plan Drills are SafetyNet"s way of testing emergency response plans. Drills take the emergency response plan possible emergencies and adds them as scenarios to be tested.

R & T Electrics Smartphone application allows field staff to add emergency response plans in the field. For information about safety manual through the Smartphone click here.

Configuring Safety Net for how often a Emergency Response Plans should be updated

RTPro can be configured to match your companies safety policy regarding how often emergency response plans must be conducted and/or updated. This can be configured in the Company Safety Settings section for more information in this manual click here.

Emergency Response Plans can be searched by a combination of customer, work orders, month and submission status. Users can narrow search results by choosing any combination of the four search criteria.

All search results can be sorted by clicking on the results headings Date, Work Order Number, Customer Name,Job Site Name, and Status. Clicking on the same heading can do switching the results order from ascending to descending.

Deleting hazard assessment may have to be done if the hazard assessment was added to the system incorrectly. Only hazard assessments that have not been reviewed by management can be deleted.

To delete a hazard assessment click the 'Delete' link of the hazard assessment you want to delete.

To get to the edit screen of a hazard assessment, click on the date of the hazard assessment that you would like to edit.

To view the html version hazard assessment report in click on the 'Html view' link of the hazard assessment you would like to view.

From each html view you can also open the PDF version of the report by clicking on the PDF link on the top of the page.

To view a printable document file (PDF) view of the hazard assessment report, click on the 'PDF view' link of the appropriate hazard assessment report.

To add a Emergency Response Plan By Work Order, click on the 'Add Emergency Response Plan By Work Order' link.

On the next screen, under Add Emergency Response Plan By Work Order heading, select:

Fields

Work Order: By selecting a work order from the select box, which loads with a work order number users can choose which work order they want to create a emergency response plan for.

Employee: By selecting a employee from the employee select box, which loads with the employees first name and last name users can choose whom created the emergency response plan. On the add emergency response plan section you can choose any active employee from the company.

Then click the 'Add' button. The edit emergency response plan screen will load. From here, proceed to edit as per the instructions below.

To add a Emergency Response Plan By Job Site, click on the 'Add Emergency Response Plan By Job Site' link.

On the next screen, under Add Emergency Response Plan By Job Site heading, select:

Fields

Job Site: By selecting a job site from the select box, which loads with a job site names users can choose which job site they want to create a emergency response plan for.

Employee: By selecting a employee from the employee select box, which loads with the employees first name and last name users can choose whom created the emergency response plan. On the add emergency response plan section you can choose any active employee from the company.

Then click the 'Add' button. The edit emergency response plan screen will load. From here, proceed to edit as per the instructions below.

Emergency Response Plans should not to change very often for job sites, job sites by their nature do not change. The Hospitals and Fire Departments do not move that often. With this in mind SafetyNet allows users to create new Emergency Response Plans from existing Plans.

To add a Emergency Response Plan From Existing Plan, click on the 'Create Updated ERP' link. From the list of emergency response plans.

Once on the emergency response plan edit screen.

Fields

Date: The emergency response plan date is the day the emergency response plan was carried out. The format of this field is YYYY-MM-DD.

Prepared By: By selecting a employee from the prepared by select box users can choose which employee from the company.

Scope of Work: The Scope of Work field initially displays the scope of work from the work order and, therefore, may need to be refined to reflect the scope of work for the day/shift. The character limit of this field is 350.

Tools/Equipment Required: The Tools/Equipment Required field allows field staff to enter the tools and equipment required to complete the work. The character limit of this field is 250.

Emergency Equipment Available: The Emergency Equipment Available field allows field staff to enter the emergency equipment available on site. The character limit of this field is 250.

Personal Protective Equipment: The Personal Protective Equipment field allows field staff to enter the personal protective equipment required on the site and to complete the job. The character limit of this field is 250.

Nearest Hospital: The Nearest Hospital field allows field staff to enter the address of the nearest hospital to the job site The character limit of this field is 150.

Nearest Fire Department: The Nearest Fire Department field allows field staff to enter the address of the nearest fire department to the job site. The character limit of this field is 150.

First Aid Station: The First Aid Station field allows field staff to enter first aid location on site. The character limit of this field is 150.

Muster Point: The Muster Point field allows field staff to enter the muster point on the job site. The character limit of this field is 150.

Fire Extinguisher Location: The Fire Extinguisher Location field allows filed staff to enter the fire extinguisher locations on the job site . The character limit of this field is 100.

Site Supervisor: The Site Supervisor field allows field staff to enter site supervisors name. The character limit of this field is 50.

Email: The Email field allows field staff to enter the email address of the site supervisor. The character limit of this field is 80.

Phone: The Phone field allows field staff to enter the phone number of the site supervisor. The character limit of this field is 20.

Emergency Response Number: The Emergency Response Number field allows field staff to enter the emergency response number of job site. The character limit of this field is 20.

Office Number: The Office Number field allows field staff to enter office number of your company. The character limit of this field is 20.

Number of Workers: The Number of Workers field allows field staff to enter the number of workers that will be working on the job site.

Type Of Work: By selecting a Type of Work Hazard from the type of work hazard select box users determine the type of hazards involved with the type of work occurring on the job site.

Location of Work: By selecting a Location of Work value from the location of work select box users determine to the proximity to a medical treatment facility in relation to the job site.

Click the 'Save Emergency Response Plan' button to ensure that any information changed is saved in the system.

Possible Emergencies are the possible situations that may occur on a job site. For each possible emergency on the emergency response plan, users should include the response and responsibilities of field staff in the case of each emergency. Its important that field staff knows what their responsibilities are in the case of a emergency so people are not confused.

Once on the edit emergency response plan screen

Below the Add Possible Emergency heading

Fields

Possible Emergency: The Possible Emergency field allows users to enter a possible emergency that may occur on the job site. The character limit of this field is 50.

Response and Responsibilities: The Response and Responsibilities field allows users to enter the response and responsibilities of field staff in the case of a possible emergency that may occur on the job site. The character limit of this field is 250.

click the 'Add Emergency' button.

Once on the edit emergency response plan screen

Below the Possible Emergency heading

To get to the edit screen of a possible emergency, click on the edit link of the possible emergency you would like to edit.

Once on the edit possible emergency screen

Below the Edit Possible Emergency heading

Fields

Possible Emergency: The Possible Emergency field allows users to enter a possible emergency that may occur on the job site. The character limit of this field is 50.

Response and Responsibilities: The Response and Responsibilities field allows users to enter the response and responsibilities of field staff in the case of a possible emergency that may occur on the job site. The character limit of this field is 250.

click the 'Edit Emergency' button.

Once on the edit emergency response plan screen

Below the Possible Emergency heading

To delete a possible emergency, click on the delete link of the possible emergency you would like to delete.

Once the Emergency Response Plan details have been entered, the possible emergencies added the Emergency Response Plan should be submitted.

Once on the edit emergency response plan screen

Click the Submit Emergency Response Plan button.

Once a emergency response plan has been submitted, management or supervisory staff should review and sign off that the emergency response plan has been completed properly and that issues found can be brought to the attention of the proper personnel.

Once on the edit emergency response plan screen

Click the Review Emergency Response Plan button.

Emergency Response Plan Drills are tests of how well field staff know emergency response plans. Emergency Response Plans need to be tested as part of drills to determine if staff know what they are doing if a emergency occurs. New Possible Emergencies and issues and corrective actions are found.

To add a Emergency Response Plan Drill, while on a emergency response plan, click the Add Emergency Response Plan Drill link.

Once on the emergency response plan edit screen.

Fields

Date: The emergency response plan date is the day the emergency response plan was carried out. The format of this field is YYYY-MM-DD.

Click the 'Save Emergency Response Plan' button to ensure that any information changed is saved in the system.

Once on the emergency response plan drill edit screen.

Fields

Date: The emergency response plan drill date is the day the emergency response plan drill was carried out. The format of this field is YYYY-MM-DD.

Click the 'Save Emergency Response Plan Drill' button to ensure that any information changed is saved in the system.

Adding employees to the Emergency Response Plan Drill is crucial to reporting accurately. In order to have an accurate picture of the job site, adding employees to the Emergency Response Plan Drill needed. While the emergency response plan drill was created, the first employee was added toemergency response plan drill. Adding other field staff to the emergency response plan drill allows a group of workers to share the same emergency response plan drill. Once a emergency response plan drill is submitted all employee's added to the emergency response plan drill will have access to the emergency response plan drill.

Once on the edit emergency response plan drill screen

Below the Add Employee to ERP Drill heading

Fields

Employee: Select from the select box the employee to be removed.

click the 'Add Employee' button.

Once and a while a person may need to added to a emergency response plan drill, who is not a employee of your company. A subcontractor, or a customer employee are some examples. Its still important that they review the emergency response plan drill. SafetyNet allows field staff to add outside employees to a emergency response plan drill.

IMPORTANT NOTE Its very important that the add temporary employee function is not used to add a new employee to the company to a emergency response plan drill. Temporary employee statistics are not tracked. So its very important to add a new employee to your company the proper way to SafetyNet. For more information about Employee management click here to view the Employee section of this manual.

Once on the edit emergency response plan drill screen

Below the Add Temporary Employee to ERP Drill heading

Fields

First Name: The First Name field should indicate the legal given name of the employee. The character limit of this field is 25.

Last Name: The Last Name field should indicate the legal surname of the employee. The character limit of this field is 25.

Email: The Email field should indicate the best (i.e., most often used for business purposes) e-mail address for the employee. The character limit of this field is 25.

Phone Number: The Phone Number field should indicate the best (i.e., most often used for business purposes) telephone number (land line or cellular) for the employee. The character limit of this field is 13.

Company: The Company field should indicate the name of the company for which the employee works. The character limit of this field is 75.

click the 'Add Employee' button.

Removing a employee may be required if the wrong employee was added to a emergency response plan drill. If the employee did not participate in the emergency response plan drill or did not work on the job site on the given day they should not be on the emergency response plan drill. Once a emergency response plan drill has been submitted employees can not be removed from the emergency response plan drill.

Once on the edit hazard assessment screen

Below the Remove Hazard Employee heading

Fields

Drill Participant: Select from the select box the employee to be removed.

click the 'Remove Employee' button.

Drill Scenario are the drill scenarios to test possible emergency situations that may occur on a job site. The possible emergencies from the emergency response plan which the drill was created from become the drill scenarios to test during the drill. During the drill more drill scenarios can be added.For each drill scenario on the emergency response plan drill, users should include scenario name, the response and responsibilities, issues found while testing the scenario, and the corrective actions found.. Its important that field staff knows what their responsibilities are in the case of a emergency so people are not confused, this is why we run emergency response plan drills.

Once on the edit emergency response plan drill screen

Below the Add Drill Scenario heading

Fields

Scenario Name: The Scenario Name field allows users to enter a name of the scenario that may occur on the job site. The character limit of this field is 50.

Response and Responsibilities: The Response and Responsibilities field allows users to enter the response and responsibilities of field staff in the case of a drill scenario that may occur on the job site. The character limit of this field is 250.

Issues Found: The Issues Found field allows users to enter issues found during the running of the drill. The character limit of this field is 500.

Corrective Actions: The Correct Actions field allows users to enter the corrective actions that will be used to fix the uses found from running the drill scenario. The character limit of this field is 500.

click the 'Add Drill Scenario' button.

Once on the edit emergency response plan drill screen

Below the Drill Scenario heading

To get to the edit screen of a drill scenario, click on the edit link of the drill scenario you would like to edit.

Once on the edit drill scenario screen

Below the Edit Drill Scenario heading

Fields

Scenario Name: The Scenario Name field allows users to enter a name of the scenario that may occur on the job site. The character limit of this field is 50.

Response and Responsibilities: The Response and Responsibilities field allows users to enter the response and responsibilities of field staff in the case of a drill scenario that may occur on the job site. The character limit of this field is 250.

Issues Found: The Issues Found field allows users to enter issues found during the running of the drill. The character limit of this field is 500.

Corrective Actions: The Correct Actions field allows users to enter the corrective actions that will be used to fix the uses found from running the drill scenario. The character limit of this field is 500.

click the 'Edit Drill Scenario' button.

Once on the edit emergency response plan drill screen

Below the Drill Scenario heading

To delete a drill scenario, click on the delete link of the drill scenario you would like to delete.

Once the Emergency Response Plan Drill details have been entered, the drill scenarios added the Emergency Response Plan Drill should be submitted.

Once on the edit emergency response drill plan screen

Click the Submit Emergency Response Plan Drill button.

Once a emergency response plan drill has been submitted, management or supervisory staff should review and sign off that the emergency response plan drill has been completed properly and that issues found can be brought to the attention of the proper personnel.

Once on the edit emergency response plan drill screen

Click the Review Emergency Response Plan Drill button.