Timecard

The Timecard section allows field staff to enter their hours worked on specific work orders, with a description of the work completed and a field marking the time spent working as either field work or shop time. The time entered can be entered in up to seven different types of time, depending on a companies timecard settings. R & T Electric Pro tracks the total hours worked on work orders, job sites and for customers.

Timecard entries must be locked, until timecard entries have been locked field staff can edit timecard entries. Entries need to be locked eventually. Once locked timecard entries will not have a 'Edit' link on the end of each timecard entry.

Timecard entries themselves and total hours entered are important to a companies safety program along with the corresponding hazard assessments and emergency response plans are used to calculate if companies are completing enough hazard assessments and emergency response plans.

When Timecard entries are submitted to R & T Electric Pro a email is sent to the companies representative, with a record of what hours and what work order was worked on. The email also informs the representative if the hours or job description have been edited.

Configuring when Employee Timecard Entries are Locked

Every companies policy of when employees timecard entries will be locked is a function of your companies policy regarding timecard entries. To configure Safety Net for when timecard entries should be locked can be configured in the company safety settings.

Management, Office Staff and Safety Officers can edit when timecard entries should be locked in the Company section when they edit the Company Safety settings. For more information about configuring your company safety settings in this web site manual click here to view the company section.

Configuring how often Hazard Assessments are to Occur

How often hazard assessments must occur is a function of your companies policy regarding hazard assessments. To configure Safety Net for how often hazard assessments should occur can be configured in the company safety settings.

Management, Office Staff and Safety Officers can edit how often hazard assessments should occur in the Company section when they edit the Company Safety settings. For more information about configuring your company safety settings in this web site manual click here to view the company section.

Configuring how often Emergency Response Plans are to Occur

How often emergency response plans must occur is a function of your companies policy regarding emergency response plans. To configure Safety Net for how often emergency response plans should occur can be configured in the company safety settings.

Management, Office Staff and Safety Officers can edit how often emergency response plans should occur in the Company section when they edit the Company Safety settings. For more information about configuring your company safety settings in this web site manual click here to view the company section.

Configuring Company Timecard Settings

Companies can configure up to seven separate time card hourly fields to capture your companies type of work completed. For each active field companies can have those fields count against apprenticeship hours.

Management, Office Staff and Safety Officers can edit companies timecard settings in the Timecard Settings section. For more information about configuring your timecard settings in this web site manual click here to view the timecard settings section.

Configuring Timecard Submission Email Alert

The company representative that receives a email from R & T Electric Pro, when a timecard submission occurs is a function of who is set up to receive the Timecard Submission. To configure Safety Net for whom receives receives this email alert in the Company Email Alert section.

Management, Office Staff and Safety Officers can edit who should receive the Timecard Submission email alert in the company email alert section. For more information about configuring your company email alerts in this web site manual click here to view the company email alert section.

Employees timecard entries can be searched by a combination of work orders, start date and end date. Users can narrow search results by choosing any combination of the three search criteria.

To Search a specific date, users should enter just a date into the start date field. This will return the results for the entered date.

Once on the employee timecard entry screen.

To add a Timecard Entry, click on the 'Add Timecard Entry' link.

Under the Add Timecard Entry heading.

Fields

Date: The timecard entry date is the day the work was done. The field defaults to the current date. The format of this field is YYYY-MM-DD.

Work Order: Selecting a work order from the select box, which loads with a work order number users can choose which work order the timecard entry is for.

Job Type: Selecting a job type from the select box, which loads with Field and Shop.

• Field: Field means that the work was done in the field and the work requires a hazard assessment.
• Shop: Shop means that the work was done in the office or was a delivery and the work does not requires a hazard assessment.

Work Description: The work description field allows field staff to enter a description of work completed during the shift. The character limit of this field is 250.

Time Entry Fields: Each time entry field allows field staff to enter the number of hours of work completed on a given date/shift for a given work order and date.

Click the 'Save Timecard Entry' button to save the timecard entry.

To get to the edit screen of a Timecard entry, click on the date of the timecard entry that you would like to edit.

Only unlocked timecard entries can be edited by field staff. If a timecard entry needs to be edited after it has been locked Management, Safety Officers and Accountants can edit the timecard entries.

Once on the edit timecard entry screen

Below the Edit Timecard Entry heading

Fields

Date: The timecard entry date is the day the work was done. The format of this field is YYYY-MM-DD.

Work Order: Selecting a work order from the select box, which loads with a work order number users can choose which work order the timecard entry is for.

Job Type: Selecting a job type from the select box, which loads with Field and Shop.

• Field: Field means that the work was done in the field and the work requires a hazard assessment.
• Shop: Shop means that the work was done in the office or was a delivery and the work does not requires a hazard assessment.

Work Description: The work description field allows field staff to enter a description of work completed during the shift. The character limit of this field is 250.

Time Entry Fields: Each time entry field allows field staff to enter the number of hours of work completed on a given date/shift for a given work order and date.

Click the 'Save Timecard Entry' button to save the timecard entry.

To delete a Timecard entry, click on the delete link of the timecard entry that you would like to delete.

Only unlocked timecard entries can be deleted by field staff. If a timecard entry needs to be deleted after it has been locked Management, Safety Officers and Accountants can delete timecard entries.

R & T Electric Pro has developed a easily printable version representation of a field staff"s timecard for Payroll, which totals up the hours and displays the employee"s description of work and time spent on each work order for each day of a pay period. With a location of field staff to sign off their timecard.

To view the Timecard Print View, click on the Timecard Print View link at the top of the records.

Users should Look up Employee Timecard Entries using the pay period start and end dates as the search criteria to return the payroll"s timecard entries.