Vehicle Inspection

The vehicle inspection section allows a user to input the results of a driver$s vehicle inspection report. The vehicle inspection can be setup to be done on a daily, weekly or monthly basis. The vehicle inspection is set up in a number of sections; basic information, the visual check, operational inspection, emergency preparedness checks, exterior damage and windshield damage drawings.

SafetyNets Smartphone application allows field staff to complete vehicle inspections in the field and submit them to the system. In the Smartphone version of the vehicle inspection, field staff can include a sketch of exterior damage and windshield damage. For information about completing a vehicle inspection through the Smartphone click here.

Once a vehicle inspection is submitted:

1. An email can be sent to the person in charge of the vehicle management. (For more information about email alerts check the email alerts section of the manual)
2. If there are tasks on the vehicle inspection marked as requiring attention a maintenance report is created for that vehicle.
3. Safety Net Statistics are updated for number of vehicle inspections completed for companies, employees, and vehicles.
4. Safety Net Statistics are updated for number of kilometers driven for companies and vehicles.

Maintenance Report Creation

Maintenance Reports are created for tasks that require attention, once a vehicle inspection is submitted to SafetyNet. The following reports also create maintenance reports when submitted:

1. Vehicle Inspections
2. Personal Protective Equipment Inspections
3. Equipment Inspections
4. First Aid Kit Inspections
5. Fire Extinguisher Inspections

For more information about Maintenance Reports in this manual click here to view the maintenance section.

Configuring Safety Net Vehicle Inspection task lists

On a Vehicle Inspection there are 3 sections of lists that companies must maintain. They are Visual Inspection Tasks, Operational Inspection Tasks and Emergency Preparedness Inspection Tasks. These three sections make up the majority of the Vehicle inspection. Companies can choose tasks from the list of Safety Net’s default vehicle inspection tasks or add their own tasks to tailor their inspection to their companies needs.

For more information about company vehicle inspection tasks lists check out the Vehicle Inspection Tasks lists section of the manual.

Configuring Safety Net for how often a Vehicle Inspection should occur

Safety Net can be configured to email staff when they must complete a vehicle inspection for the company vehicle they are the primary driver for.

Setting up how often vehicle inspections should occur

How often vehicle inspections must occur is a function of your companies policy regarding vehicle inspections. To configure Safety Net for how often vehicle inspection should occur can be configured in the company safety settings.

Management, Office Staff and Safety Officers can edit how often vehicle inspections should occur in the Company section when they edit the Company Safety settings.

For more information about company safety setting check out the Edit Company Safety Settings in the Company section of the manual.

Setting up Employees as Primary Drivers for Vehicles

Company Vehicles and employees can be configured to manage and track whom is the primary driver of specific company vehicles. For each vehicle a primary driver is assigned.

Management, Office Staff and Safety Officers can edit primary drivers of company vehicles.

For more information about editing vehicles primary driver check out the Edit Vehicle in the Vehicle section of the manual.

The vehicle inspection section is only available to users that have the vehicle inspection section turned on for their users group. To change users access to vehicle inspections, management and office staff can change access in Application Section to view the information about the Application Section Click Here

Vehicle Inspections can be searched by a combination of the company vehicles; company employees and or months the reports were created in. Users can narrow search results by choosing any combination of the three search criteria.

All search results can also be sorted by clicking on the results headings Inspection Date, Vehicle Code, Vehicle Description, License Plate, Inspected by and Odometer Reading. Clicking on the same heading can do switching the results order from ascending to descending.

Deleting vehicle inspections may have to be done if the report is corrupted or if the vehicle inspection was added to the system incorrectly. Only vehicle inspections that have not been reviewed by management can be deleted.

To delete a vehicle inspection click the “Delete” link of the vehicle inspection you want to delete.

To add a Vehicle Inspection, click on the 'Add Vehicle Inspection' link.

On the next screen, select:

Fields

Vehicle: By selecting a vehicle from the vehicle select box users can choose which vehicle will be inspected.

Inspected By: By selecting a employee from the inspected by select box users can choose whom inspected the vehicle.

Then click the 'Add Vehicle Inspection' button. The edit vehicle inspection screen will load. From here, proceed to edit as per the instructions below.

To get to the edit screen of a vehicle inspection, click on the date of the vehicle inspection that you would like to edit.

To view an html view of the vehicle inspection report click on the $Html view$ link of the appropriate vehicle inspection report.

To view a printable document file (PDF) view of the vehicle inspection report click on the $PDF view$ link of the appropriate vehicle inspection report.

In the edit vehicle inspection details section the following fields can be edited:

Fields

Vehicle: By selecting a vehicle from the vehicle select box users can change which vehicle had been inspected.

Inspected By: By selecting a employee from the inspected by select box users can change whom inspected the vehicle.

Inspection Date: The inspection date is the day the vehicle inspection was carried out. The format of this field is YYYY-MM-DD.

Registration and Insurance: The registration and Insurance select box allows users to mark if the vehicle inspected has a valid copy of both the registration and insurance.

Odometer Reading: The odometer reading of the vehicle at the time of the vehicle inspection. The value is to be saved as a number.

Notes: Any special notes about the vehicle inspection can be written in this section. The character limit of this field is 500.

Click the 'Save Vehicle Inspection' button to ensure that any information changed is saved in the system.

To edit the visual inspection tasks, click on the 'Load Edit Visual Inspection Tasks' button. This will load all of the visual inspection tasks for the vehicle inspection. For up to 20 visual inspection tasks the task description will be displayed. The following fields can be changed for each task:

Fields

Checked Status: Each task can be marks as Not Checked, Satisfactory or Requires Actions, change the value by selecting from the select box.

Comments: A comment about the deficiency that requires attention. The character limit of this field is 250.

Once all visual inspection tasks information has been entered, click on the 'Save Visual Inspection Tasks' button to ensure that any information changed is saved in the system.

To edit the operational inspection tasks, click on the 'Load Edit Operational Inspection Tasks' button. This will load all of the operational inspection tasks for the vehicle inspection. For up to 20 operational inspection tasks the task description will be displayed. The following fields can be changed for each task:

Fields

Checked Status: Each task can be marks as Not Checked, Satisfactory or Requires Actions, change the value by selecting from the select box.

Comments: A comment about the deficiency that requires attention. The character limit of this field is 250.

Once all operational inspection tasks information has been entered, click on the 'Save Operational Inspection Tasks' button to ensure that any information changed is saved in the system.

To edit the emergency preparedness inspection tasks, click on the 'Load Edit Emergency Preparedness Inspection Tasks' button. This will load all of the emergency preparedness inspection tasks for the vehicle inspection. For up to 20 emergency preparedness inspection tasks the task description will be displayed. The following fields can be changed for each task:

Fields

Checked Status: Each task can be marks as Not Checked, Satisfactory or Requires Actions, change the value by selecting from the select box.

Comments: A comment about the deficiency that requires attention. The character limit of this field is 250.

Once all emergency preparedness inspection tasks information has been entered, click on the 'Save Emergency Preparedness Inspection Tasks' button to ensure that any information changed is saved in the system.

Once a vehicle Inspection has been completed, it must be submitted for review by management. To do this, click on the 'Submit Vehicle Inspection' button. An email will be sent to the employee in charge of vehicles if the vehicle inspection email alert has been set up for the company in Safety Net.

Once a vehicle inspection has been submitted management or a supervisor should review and sign off that vehicle inspections have been completed properly and that issue found can be brought to the attention of management of

1. The vehicle inspection were completed properly.
2. The issues found have been accounted for and dealt with.

Once a vehicle Inspection has been submitted for review by management. To do this, click on the 'Review Vehicle Inspection' button.